- SIG Budgets:
Each SIG must submit an annual budget to the board of directors for
approval. Once approved, the SIG may work within that budget without
seeking additional approvals. However, any project or expense not
included in the budget must be submitted to the board of directors for
Expenses: To be eligible for reimbursement, any
expense not covered by a SIG budget must have prior approval from the
board. Under unusual or emergency circumstances where prior approval is
not possible, an expenditure made on behalf of the club may be
reimbursed at the discretion of the board of directors.
does not pay travel expenses
based on distance. We
will pay actual fuel costs
under the following conditions: Travel
must be coordinated and pre-approved by the Repeater SIG leader (if it
is within their budget) or by the board of directors. Travel must be
coordinated to minimize the number of trips required and members are
expected to car-pool when ever possible. Fuel to take more than one
vehicle to a site must have prior approval. Actual
fuel cost will be reimbursed when receipts are submitted showing the
fill-up before the trip and the fill-up when the vehicle has returned.
Unauthorized travel or claims made without receipts will be considered a
donation to the club. If travel expenses are included in a project
budget and fully funded by that project, then mileage may be paid at the
Response: Expenses occurred while on an EMBC task will be
reimbursed according to the rules and procedures set out by EMBC. Claims
must be submitted to PGARC promptly using the forms provided. Due to the
added expense of towing our Emergency Radio Communication Trailer, the
club will match the EMBC rate for the tow vehicle. Any unavoidable
expense falling outside the EMBC rules must be reported to the executive
immediately for processing.
Donations to the club, either financial or material, may be made public
or remain confidential as requested by the donor.